A few of the companies we’ve worked with
How Much Does a Charter Bus Rental Cost in Coral Gables?
Charter bus rental prices in Coral Gables range from $170 to $500+ per hour or $1,800 to $3,800+ per day, depending on the size of the bus, the duration of the rental, and the specifics of your itinerary. If you are looking for a smaller vehicle, minibuses range from $150 to $450 per hour. It is important to note that these are estimated ranges. Your final price will be customized based on your specific itinerary, group size, and time of year. For example, a short transfer from Miami International Airport (MIA) to a hotel on Ponce de Leon Boulevard will cost significantly less than a full-day excursion down to the Florida Keys.
Local trips within Coral Gables or the immediate Miami-Dade area are billed at an hourly rate with a minimum rental period (usually 4 to 5 hours). Trips spanning multiple days or long distances—such as a tour group heading to Orlando or a sports team traveling to Tallahassee—will be billed at a day rate or by the mile. To get the most accurate price for your specific trip, we recommend calling our reservation specialists at 954-507-6983. We can provide a comprehensive, no-obligation quote in minutes.
What Factors Influence Bus Rental Pricing in Coral Gables?
When calculating your quote, Charter Bus Rental Company Coral Gables considers several key variables. Understanding these can help you plan your budget more effectively.
- The Time of Year: South Florida has a unique travel season compared to the rest of the country. Our peak season runs from January through April, as people flock to the warm weather, and again during prom and graduation season in May and June. During these times, demand is high, and prices may be slightly higher. Conversely, the summer months (July through September) can sometimes offer more competitive rates.
- Trip Duration and Distance: The "deadhead"—the time it takes for the bus to leave our garage and reach your pickup location—factors into the cost. A pickup at the University of Miami (1320 S Dixie Hwy, Coral Gables, FL 33146) is straightforward.
- Bus Size: Naturally, a 56-passenger full-size charter bus costs more than an 18-passenger minibus. However, the per-person cost of a large bus is often much lower when the vehicle is filled to capacity.
The Cost of Wedding Shuttles in “The City Beautiful”
Coral Gables is one of the most sought-after wedding destinations in the country, known for its Mediterranean Revival architecture and lush gardens. Whether you are tying the knot at the iconic Biltmore Hotel (1200 Anastasia Ave, Coral Gables, FL 33134) or the historic Coral Gables Woman’s Club (1001 E Ponce De Leon Blvd, Coral Gables, FL 33134), reliable transportation is a must to keep your day running smoothly. Wedding shuttle pricing varies based on the number of guests and the hours of service required.
A typical wedding package might involve an 8-hour rental to cover transportation for the wedding party photos at Fairchild Tropical Botanic Garden (10901 Old Cutler Rd, Coral Gables, FL 33156) followed by guest shuttles between the hotel and the reception. By booking a shuttle, you eliminate the stress of guests navigating unfamiliar streets or finding parking in restricted areas. While a fleet of rideshares can result in surge pricing and separated guests, a charter bus rental locks in your price and keeps the party together. A standard wedding shuttle package in Coral Gables can range from $1,200 to $2,500 depending on the vehicle luxury level and hours needed.
Budgeting for University of Miami Group Transportation
Home to the Hurricanes, the University of Miami draws thousands of visitors, students, and athletes to Coral Gables every year. Charter Bus Rental Company Coral Gables is proud to serve the UM community. Pricing for university travel is often budget-conscious, and we work hard to provide affordable options for student organizations, Greek life events, and sports teams. If you are organizing a shuttle for a basketball game at the Watsco Center (1245 Dauer Dr, Coral Gables, FL 33146) or a baseball game at Mark Light Field (6201 San Amaro Dr, Coral Gables, FL 33146), splitting the cost of a charter bus among 50 students is often cheaper than individual gas and parking fees.
For campus tours involving prospective students and parents, a charter bus allows admission counselors to give a guided tour over the PA system while navigating the campus perimeter and surrounding neighborhoods. A standard campus tour rental usually falls into the hourly pricing model. For away games or Greek life formals held in Fort Lauderdale or Key Largo, daily rates will apply. We recommend booking university transport at least 6 months in advance, especially during football season, to secure the best rates.
Corporate Event & Employee Shuttle Pricing
Coral Gables is a thriving hub for international business, with many headquarters located along Alhambra Circle and Ponce de Leon Boulevard. For corporate clients, time is money. Charter Bus Rental Company Coral Gables offers efficient transportation solutions for conferences, off-site meetings, and daily employee commutes. Pricing for corporate shuttles can be structured as a single-day event rental or a long-term contract for recurring service. For example, a daily shuttle moving employees from the Douglas Road Metrorail Station to offices in the Central Business District can be negotiated at a contract rate, providing stability for your annual budget.
If you are hosting a conference at the Hyatt Regency Coral Gables (50 Alhambra Plaza, Coral Gables, FL 33134) or a gala at the Coral Gables Museum (285 Aragon Ave, Coral Gables, FL 33134), a luxury minibus or motorcoach impresses clients and ensures punctuality. Corporate rentals often request amenities like high-speed WiFi and power outlets so teams can stay productive on the road. These premium amenities are included in our modern fleet but confirm availability when booking to ensure no additional costs.
Field Trip Bus Rental Costs for Coral Gables Schools
Comfort and reliability are paramount when transporting students. Charter Bus Rental Company Coral Gables provides top-tier transportation for field trips to local educational landmarks like the Venetian Pool (2701 De Soto Blvd, Coral Gables, FL 33134), the Lowe Art Museum (1301 Stanford Dr, Coral Gables, FL 33146), or Matheson Hammock Park (9610 Old Cutler Rd, Coral Gables, FL 33156). While traditional yellow school buses are a cheaper alternative, a private charter bus rental offers air conditioning—a necessity in Florida heat—along with seatbelts and entertainment systems to keep students occupied.
Field trip pricing is calculated by the hour, provided the trip remains local. A standard field trip rental spanning the school day (roughly 9:00 AM to 2:00 PM) is a cost-effective way to ensure student comfort. Since school budgets are often tight, we recommend booking as early as possible. Weekday rentals for schools sometimes have more flexibility in pricing compared to weekend events. Call us at 954-507-6983 to discuss your school district's specific needs and vendor requirements.
Sample Trip Pricing Examples
To help you visualize the potential cost of your trip, here are a few examples of recent quotes provided for trips in the Coral Gables area. Please note these are estimates and actual prices will vary based on availability and specific dates.
Example 1: The Wedding Shuttle A couple requires two 25-passenger minibuses to shuttle guests from the Hotel Colonnade (180 Aragon Ave, Coral Gables, FL 33134) to a ceremony at the Coral Gables Congregational United Church and then to a reception at a private venue. The service is needed from 3:00 PM to 11:00 PM (8 hours) on a Saturday in May. The estimated cost for both buses combined would range between $2,600 and $3,400.
Example 2: The Corporate Dinner A business team needs a 56-passenger motorcoach to transport 45 employees from their office on Alhambra Circle to a holiday dinner at a restaurant on Miracle Mile. The bus is needed from 5:30 PM to 9:30 PM on a Thursday in December. Because there is a 5-hour minimum during peak holiday seasons, the estimated cost would be approximately $950 to $1,300.
Example 3: The University Away Game A university club sports team needs a 56-passenger charter bus to travel from the UM campus in Coral Gables to Orlando for a tournament. The trip departs Friday morning and returns Sunday evening. This multi-day trip is billed at a daily rate. The estimated cost for the 3-day rental would range from $4,200 to $5,500. The team would also be responsible for booking and paying for the driver's hotel room for two nights.
Book Your Coral Gables Charter Bus Rental Today
Ready to secure transportation for your next event in Coral Gables? Charter Bus Rental Company Coral Gables makes the process simple, transparent, and stress-free. Whether you need a sleek minibus for a corporate outing or a fleet of motorcoaches for a large-scale convention, we have the resources to handle it. Don't let transportation logistics overshadow your event planning. With our 24/7 support and instant quoting technology, you can cross transportation off your to-do list in minutes.
Call us today at 954-507-6983 to speak with a reservation specialist. We will walk you through your itinerary, discuss your specific needs, and provide a no-obligation quote tailored to your budget. Experience the best in South Florida group travel with Charter Bus Rental Company Coral Gables!
Frequently Asked Questions About Coral Gables Pricing
Do charter buses have outlets?
Yes, most of our modern charter buses and minibuses come equipped with power outlets and USB ports at every seat. This allows your group to keep their phones, laptops, and cameras charged while exploring Coral Gables. If power outlets are a non-negotiable amenity for your group—such as for a corporate team that needs to work while commuting—please let your reservation specialist know at the time of booking so we can ensure your assigned vehicle features them.
Do charter buses have bathrooms?
Yes, full-size 56-passenger charter buses include a compact onboard restroom. This is a convenient feature for longer trips, such as traveling from Coral Gables to Key West or Orlando, minimizing the need for frequent pit stops. However, smaller vehicles like 18-passenger minibuses and sprinter vans do not have restrooms due to their compact size. If you are planning a long itinerary, we recommend upgrading to a full-size coach for the added comfort of a restroom.
What amenities are included in a charter bus rental?
Standard amenities on a full-size charter bus usually include reclining seats, air conditioning (essential for Florida weather!), overhead storage for carry-on bags, and large bay windows for sightseeing. Many buses also feature WiFi, PA systems for announcements, and flat-screen TVs with DVD players. Minibuses offer similar comfort features like A/C and cushioned seating but may have fewer entertainment options. When you call 954-507-6983, you can request specific amenities to tailor the experience to your group's preferences.
How far in advance should I book my charter bus?
We recommend booking your charter bus as soon as your date and venue are confirmed. For trips taking place during Coral Gables' peak season (January through April) or major holidays, we suggest booking at least 3 to 6 months in advance to ensure availability and the best pricing. If you are planning a wedding or a large corporate convention, booking 6 to 9 months out is advisable. However, we can often accommodate last-minute requests, so don’t hesitate to call us even if your trip is coming up soon.
Bus types Available in Coral Gables
More About Group Travel in Coral Gables
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